Privacy policy

Last updated 12 October 2026. Applies to the Job Application Tracker Android app and this website.

What the app does

Job Application Tracker reads the job-related emails in your Gmail account and turns them into a list of your applications, with their status, dates and reminders. It also offers an AI interview coach.

What we access

• Your Google account name and email address, to sign you in.
• Read-only access to Gmail (the gmail.readonly permission). The app cannot send, delete or change email. It skips promotions, social and forum emails, job alerts and newsletters.
• Your resume, only if you upload or paste it into the interview coach.
• Your microphone, only while you're answering in a spoken mock interview.

What is stored, and where

• On your phone: the job-related emails the app keeps, your applications and their history, your notes and updates, your resume and your practice interviews.
• In your private cloud backup (Google Firebase, only readable by your signed-in account): applications, statuses, dates, email subjects and short snippets, reminders, your updates and corrections. Full email bodies, your resume and AI analyses are not backed up.
• Usage counters: the number of AI and voice requests per day, to keep costs within limits.

How AI is used

When rules on your phone can't tell what an email means, the email text is sent through our server to Anthropic's Claude to identify the company, role and status. The interview coach sends the job posting, your resume, your answers and the interview transcript to Claude to prepare questions and give feedback. Spoken answers are sent to Google Cloud Speech-to-Text to turn them into text, and the interviewer's lines to Google Cloud Text-to-Speech to create the voice. These services process the data to return a result. We don't sell your data or use it for advertising.

Google API data

Job Application Tracker's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Gmail data is used only to provide the tracking features you see in the app, and is not used to train general AI models.

Your choices

• Delete my data (in the app's Settings) removes everything from your phone and deletes your cloud backup.
• Signing out keeps your cloud backup so you can restore it later; use Delete my data to remove it.
• You can revoke Gmail access at any time at myaccount.google.com/permissions.

Deleting your data

• In the app: Settings → Delete my data. This removes everything on your phone and permanently deletes your cloud backup.
• If you no longer have the app: sign in to the app once and use Delete my data, or ask us through the early-access form on the home page (mention "delete my data" and the Google account you used). We delete the cloud backup within 7 days.
• Stop Gmail access: remove Job Tracker at myaccount.google.com/permissions.

Early-access requests

If you request access on this website, we store your name, email, the roles you mention and whether you use Android, only to invite you as a tester. Ask us to delete it at any time.

Contact

Questions or deletion requests: use the early-access form on the home page and mention "privacy".